Implementing Ongoing Monitoring

Constant changes in laws and regulations, market developments and technology, the world around us, unexpected events such as the COVID-19 and geo-political tensions, require timely insight into risks, performance and business processes. We call this Ongoing Monitoring.

With a mix of data analysis, process mining and data visualization technology, 100% of the relevant transaction and process flows can be monitored internally. We support data driven companies with the implementation of a smart Monitoring platform.

We support companies with the “data driven” set up of the ‘Ongoing Monitoring’ framework. In other words, provide periodic insight into which internal checks & balances really work, where there are deviations from internal objectives, or make transparent where the company falls short.

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We support companies with the "data driven" set up of the 'Ongoing Monitoring' framework.

- Dave den Blanken

Ongoing Monitoring meets Ongoing Auditing

Happy Land

  • Continuous insight into performance, risks and business processes,
  • Deviations can be directly observed,
  • We teach controllers and financials to be “ongoing” in control in a data driven way,
  • More transparency, better grip on processes, performance, risks and controls.

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With a workflow application and good data quality & data availability, we can enable ongoing monitoring.

Using our Data-analysis Control Framework we can monitor your weekly, monthly or quarterly financial statements such as the purchase ledger, sales ledger, bank ledger and salary ledger. This is possible if we jointly set up the process below. For ongoing monitoring the following conditions apply, namely:

  1. A workflow application must be used for all purchase and sales invoices;
  2. There needs to be insight into the debiting of debtors and creditors at invoice level;
  3. The digital bank statements must contain details of all payments and receipts. The audit file must be available according to the standard and contain the correct identifiers for connecting to the digital bank statements, purchase invoices and sales invoices.
Goal:Complete filing of all purchase and sales invoices and continuous insight into flow of invoicesThrough process mining we retain ongoing insight into the purchase and sale processProcess Analysis:With the use of data analysis links are established between Workflow, financial administration and bank movements. Data Analysis:Separation of functions between filing, approval, monitoring, processing into financial administration, and payment / receiptConditions:Workflow managementPurchase invoicesThrough the organization all the creditor and debtor master data is reviewed. Afterwards we can continue monitoring the newly added/deleted master data continuouslyFinancial AdministrationSales invoices Purchase LedgerAll purchase invoices are processed into the purchase ledger according to the workflow All purchase invoices are matched with a bank receiptSales LedgerAll sales invoices are processed into the sales ledger according to the workflowAll sales invoices are matched with a bank receiptPayroll administrationThe payroll journal entry is accounted for in the financial administration per employee, every monthDigital bank statementsAll payments to the tax authority and employees are reconciled with the due payments according to the payroll journal entry. All payments to creditors and receipts of debtors are reconciled continuously with purchase and sales invoices. The remainder of the bank transactions can be checked individually. Salary LedgerWe reconcile the payroll journal entries with the financial administration and monitor whether the taxes and net salaries are paid through the bankBank Ledger

Benefits of the Data Analysis Control Framework

  1. A smooth annual accounts process
  2. Saving on internal & auditor costs
  3. Reducing the risk of fraud
  4. Spreading the workload over different periods in the financial year
  5. Low risk of double payments, uninvoiced services/products
  6. Increase the quality of the annual audit
  7. Always insight into significant transaction flows
  8. Ability to provide assurance on interim figures
  9. Periodic assurance on correctness and completeness of transaction flows
  10. Increase management involvement and proper recording of findings and conclusions on findings
  11. Focus on subjective financial statement items in the annual audit
In four simple steps

Our method

1

Cooperation

Everything we do revolves around working with the company and team members and is an extension of our natural advisory role as external auditors. Naturally, we also apply our knowledge and data-driven mindset to medium and large + companies that already have another accountancy firm for auditing the annual accounts. Working together is also great in this triangle.

2

Become “ongoing” in control in a data driven way

“Ongoing Monitoring” projects consist of knowledge sharing sessions (workshops), redesigning data driven “Ongoing Monitoring Framework” and / or tightening up (re-using) existing internal controls. Our team consists of experienced auditors, data analysts and internal control professionals. We take the Coney technology with us, or help companies with the purchase and implementation of the right technology.

3

Become “ongoing” in control in a data driven way

This is a process that we build up in logical steps, the focus is on timely monitoring of risks, performance and operation of internal controls and improving and tightening this up. Red Alerts & Exceptions at transaction level are the results of “Ongoing Monitoring” systems. Monitoring, Cause Analysis and Follow-up go hand in hand. Data driven “Ongoing Monitoring”.

4

Think in terms of data opportunities

We see a transformation from manual checks & balances to data-driven “Ongoing Monitoring”. As far as we are concerned, companies are increasingly using data analysis to get a better grip on risks, performance and the functioning of internal controls.

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